Inventory management for wholesale with Exact Online
Wholesale businesses face unique challenges when it comes to inventory management. Thousands of SKUs, high turnover rates, multiple warehouses and customers expecting fast delivery — it places high demands on your processes and systems. Exact Online provides a powerful foundation for inventory management, but without the right tools on the warehouse floor, its potential remains untapped. In this article, we show how the Barcode Scan App helps wholesalers get the most out of Exact Online.
The challenges of wholesale inventory management
Wholesalers distinguish themselves from other sectors through a combination of factors that make inventory management extra complex:
High SKU count: An average wholesaler manages thousands to tens of thousands of items. Each item must be correctly received, stored, counted and shipped. Manual processes are simply not scalable at this volume and inevitably lead to errors in Exact Online.
High turnover rate: In wholesale, products move through the warehouse quickly. What arrives today needs to be at the customer tomorrow. This means your stock levels in Exact Online must be continuously up to date. A delay of even a few hours can lead to broken promises to customers or missed sales.
Multiple warehouses and locations: Many wholesalers operate multiple warehouses or branches. Exact Online supports multi-warehouse management, but manually tracking which product is in which warehouse at which location is a recipe for chaos.
High order volume: Tens to hundreds of orders per day must be picked and shipped without errors. Every mistake costs not only money for the return shipment but also damages the customer relationship.
How the Barcode Scan App solves these challenges in Exact Online
The Barcode Scan App is specifically designed to bridge the gap between Exact Online and daily practice on the warehouse floor. Below we discuss the key features for wholesalers.
Fast and error-free goods receipt
During goods receipt, you scan the barcode of each product and the app automatically compares it with the purchase order in Exact Online. You immediately see whether the quantities match, whether too many or too few items were delivered, and whether the correct item was received. The receipt is processed in Exact Online with a single tap.
Multi-order picking
For wholesalers processing tens or hundreds of orders daily, multi-order picking is essential. The Barcode Scan App groups pick lines from multiple sales orders and optimises the walking route through the warehouse. You walk through the warehouse once and collect all items. After picking, you distribute the products per order by scanning the barcode. This speeds up the picking process by 40 to 60 percent compared to order-by-order picking.
Warehouse transfers and putaway
After receipt, products need to be stored in the correct location. The Barcode Scan App supports the putaway process: after scanning an item, the app shows the preferred location from Exact Online. You then scan the location barcode to confirm storage. Warehouse transfers between locations or warehouses are also registered with barcode scanning and processed directly in Exact Online.
Real-time stock overview across multiple warehouses
With the Barcode Scan App, you always have insight into the current stock level in Exact Online. Scan a barcode and you immediately see how much is in stock, in which warehouse and at which location. This is essential for wholesalers who need to respond quickly and want to give customers accurate delivery times.
Bulk operations and fast processing
Wholesale runs on speed. The Barcode Scan App is optimised for high volumes: continuous scanning without waiting time, batch processing of multiple lines at once, and an interface designed for speed on the warehouse floor. No unnecessary clicks or screens — scan, confirm, next.
Replenishing pick locations
Many wholesalers work with separate pick locations and bulk storage. The Barcode Scan App makes it easy to replenish pick locations from bulk stock. Scan the item, scan the bulk location, scan the pick location, enter the quantity and the transfer is processed directly in Exact Online.
Why wholesalers choose the Barcode Scan App with Exact Online
The combination of Exact Online and the Barcode Scan App offers wholesalers a complete inventory management system that grows with the business. The benefits at a glance:
- Fewer errors: Barcode scanning eliminates typos and mistakes when processing orders in Exact Online.
- Faster throughput: Multi-order picking and optimised walking routes significantly reduce order processing time.
- Real-time insight: Every scan is processed directly in Exact Online, so your inventory data is always current.
- Scalable: Whether you process 100 or 10,000 orders per day, the app scales with your growth.
- No expensive hardware needed: The app works on any smartphone or tablet. No need to invest in expensive handheld scanners.
Conclusion
Wholesale inventory management requires speed, accuracy and scalability. Exact Online provides the administrative foundation, but on the warehouse floor you need the Barcode Scan App to turn that foundation into efficient processes. From goods receipt to multi-order picking, from putaway to warehouse transfers — the app makes every process faster and more reliable.
Ready to take your wholesale warehouse to the next level? Try the Barcode Scan App free for one month and experience the difference for yourself.