Barcode Scan App integration with Exact Online
The Barcode Scan App is purpose-built as a barcode scanning solution for Exact Online. The app uses the official Exact Online API to provide a seamless connection between your barcode scanner or smartphone and your Exact Online administration. In this article, we explain how the integration works, what data is synchronized, and why this connection is essential for efficient warehouse management.
How the connection with Exact Online works
The Barcode Scan App connects to Exact Online via the official REST API from Exact. This is the same secure interface that Exact makes available to certified partners. The connection process works as follows:
- Authorization via OAuth: When you first use the app, you log in with your Exact Online account. The app requests permission via the OAuth protocol to retrieve and process data on your behalf. You only enter your password on the secure Exact Online login page — never in the app itself.
- Automatic synchronization: After authorization, your items, storage locations, warehouses and open orders are automatically retrieved from Exact Online. The app keeps this data continuously up to date.
- Real-time processing: Every scan you perform is processed directly in Exact Online. Whether it is a goods receipt, an order pick or a stock count — the posting appears immediately in your administration.
What data is synchronized
The integration between the Barcode Scan App and Exact Online covers a wide range of data:
- Items: All item data including item code, barcode (EAN), description, unit and item group is retrieved from Exact Online. Changes in Exact Online are automatically applied in the app.
- Purchase orders: Open purchase orders are retrieved so you can select the correct order during goods receipt and scan the received items.
- Sales orders: Sales orders are available for order picking. The app shows which items need to be picked and registers each scan as a delivery in Exact Online.
- Stock levels: Current stock per item, per warehouse and per storage location is available in the app. After each posting, the stock level is updated.
- Batch and serial numbers: The app supports full batch and serial number registration. During receipt you can assign batch numbers, and during delivery the correct batches are automatically suggested based on FIFO or FEFO.
- Warehouses and storage locations: All warehouses and storage locations from Exact Online are available in the app. You can select or scan the correct location per transaction.
Certified by Exact
The Barcode Scan App is officially certified by Exact and is available in the Exact Online App Store. This certification means that:
- The app meets all of Exact’s technical requirements for API usage
- Security has been tested and approved by Exact
- The app is regularly checked for compatibility with new versions of Exact Online
- Users can rely on a stable and reliable connection
Security of the integration
Security is central to the connection between the Barcode Scan App and Exact Online. The following measures are in place:
- No passwords stored: The app never stores your Exact Online password. Authentication is handled entirely via OAuth tokens managed by Exact Online.
- HTTPS encryption: All communication between the app and Exact Online uses encrypted HTTPS connections. Your data is not readable by third parties in transit.
- EU data centers: All data is processed and stored in European data centers, in compliance with GDPR legislation.
- Minimal permissions: The app only requests the permissions needed for its functionality. You determine which permissions you grant in Exact Online.
Supported Exact Online modules
The Barcode Scan App works with the following Exact Online modules:
- Exact Online Wholesale Distribution: Full support for wholesale processes including purchasing, sales, inventory, warehouse management and batch/serial numbers. Ideal for wholesalers looking to digitize their warehouse processes with barcode scanning.
- Exact Online Manufacturing: Support for production processes including shop orders, bills of materials, material issues and shop order receipts. Scan raw materials during issue and finished products during receipt — everything directly connected to your Exact Online production administration.
Features enabled by the integration
Thanks to the direct connection with Exact Online, the Barcode Scan App offers the following features:
- Goods receipt scanning based on purchase orders from Exact Online
- Order picking with automatic linking to sales orders
- Warehouse transfers between locations
- Stock counts with direct synchronization
- Stock levels in real-time per location
- Batch and serial number registration and tracing
- Labels printed with item data from Exact Online
Easy to get started
The connection between the Barcode Scan App and Exact Online is set up in minutes. Download the app, log in with your Exact Online account and you can start scanning immediately. No technical knowledge is required and nothing needs to be installed on your server or computer. The app works entirely in the cloud, just like Exact Online itself.
Want to experience how the Barcode Scan App integrates with your Exact Online administration? Try the app free for one month and discover how barcode scanning speeds up your warehouse processes and eliminates errors.